The Business Tax Group, a modern, tech-forward tax and accounting firm, is seeking a **High-Level Admin / Accounting Assistant** to join our fully remote team. We value smart systems, thoughtful work, and individuals who genuinely enjoy problem-solving. This is an exciting long-term opportunity for a sharp, resourceful assistant who thrives on organization, technology, and efficient task completion in a flexible, independent work environment. If you’re passionate about keeping things running smoothly and enjoy solving workflow mysteries, we encourage you to apply.
October 19, 2025
November 19, 2025
Full-Time or Part-Time / Remote
📄 Job Description
- Creating and organizing polished, client-ready PDFs using Adobe Acrobat Pro (merging Excel files, scanned documents, adding bookmarks, etc.).
- Assisting clients with accessing and navigating our secure document portal.
- Setting up new clients within our workflow systems such as Canopy and SmartVault.
- Pulling and organizing essential financial reports from QuickBooks Online (e.g., Profit & Loss statements, Balance Sheets).
- Interfacing between various applications and tools to ensure seamless project progression.
- Maintaining consistent document organization, naming conventions, and file structures.
- Occasionally assisting with Excel merges or light data extraction tasks.
This fully remote position offers flexible hours, allowing you to set your own schedule, and promises a low-stress, high-trust environment with significant growth potential.
📌 Requirements
- Strong experience with Adobe Acrobat Pro for document creation and manipulation.
- Comfort and proficiency in working with Excel and Google Sheets.
- A solid understanding of basic bookkeeping and accounting concepts.
- Familiarity with QuickBooks Online, including running and exporting various reports.
- Demonstrated ability to be independent, detail-oriented, and comfortable communicating effectively with clients via email.
- An Associate’s degree or higher is strongly preferred (in any field, as we value intellectual curiosity and critical thinking).
- Prior experience in accounting, bookkeeping, or administrative support roles.
- Bonus points for experience working within or around a tax, bookkeeping, or CPA firm environment.
📝 How to Apply
❓ Frequently Asked Questions
Q1: What is the application deadline for this position?
The closing date for applications is **November 19, 2025**. We encourage you to apply promptly.
Q2: Is this a remote or onsite position?
This is a **fully remote** position, and candidates must be U.S.-based.
Q3: What are the expected working hours for this role?
This role offers **flexible hours**, allowing you to choose your own schedule. It can be either full-time or part-time, with an expected range of 20-35 hours per week.
Q4: What key software experience is required for this job?
Candidates should have strong experience with **Adobe Acrobat Pro** and familiarity with **QuickBooks Online** for reporting and financial tasks.
