Clark Marten Photography, a purpose-driven and high-performing photography studio, is seeking a highly organized and proactive Virtual Executive Assistant. We thrive on excellence, empowerment, and creating WOW-worthy experiences for our clients. In this crucial remote role, you will be instrumental in managing schedules, prioritizing communications, handling administrative tasks, and ensuring the impeccable organization of our digital operations, thereby freeing up time for our visionary leader.
October 26, 2025
November 26, 2025
Full-Time / Part-Time / Remote
📄 Job Summary & Responsibilities
- Managing and maintaining a calendar with precision and foresight.
- Prioritizing and triaging communications, identifying urgent matters.
- Serving as a professional gatekeeper for meetings, calls, and communications.
- Organizing files and folders in OneDrive with utmost clarity and consistency.
- Creating and managing essential documents, spreadsheets, and presentations using Microsoft Suite.
- Updating and preparing weekly reports for department meetings.
- Collaborating seamlessly via Microsoft Teams and leveraging Copilot to streamline tasks and enhance productivity.
- Taking meticulous meeting notes, tracking action items, follow-ups, and deadlines with unwavering accountability.
- Assisting with various project coordination efforts and diligent deadline tracking.
- Performing crucial bookkeeping and bill-pay tasks accurately using QuickBooks.
- Conducting thorough proofreading and transcription of documents.
- Providing exceptional customer service support and managing correspondence professionally.
- Maintaining organized documentation and supporting overall office operations remotely.
Why Join Clark Marten Photography?
- Enjoy flexible remote work, offering a great work-life balance.
- Opportunity to grow into a full-time role based on performance and business needs.
- Be part of a high-performing team that values excellence, integrity, and impactful work.
- Work closely with a visionary leader on meaningful, purpose-driven projects.
- Develop your professional skills in a dynamic, supportive, and empowering environment.
- Access to benefits including 401(k), 401(k) matching, paid time off, and employee discounts.
📌 Required Skills & Experience
- A minimum of 3 years of proven experience as an Executive Assistant or in a similar high-level support role.
- Expert-level proficiency in Microsoft Office Suite, including Outlook for strong calendar management skills.
- Demonstrable experience with modern collaboration tools such as Microsoft Copilot, OneDrive, and Teams.
- Exceptional organizational and time management skills, with the ability to juggle multiple priorities effectively.
- Strong written and verbal communication abilities, coupled with impeccable phone etiquette.
- High attention to detail, crucial for data entry, document accuracy, and transcription tasks.
- Solid experience with QuickBooks for bookkeeping and bill-pay functions.
- Ability to work independently, proactively, and exercise utmost discretion in all tasks.
- Previous experience supporting a creative entrepreneur or small business owner is a significant advantage.
📝 How to Apply
❓ Frequently Asked Questions
Q1: What is the application deadline for this Virtual Executive Assistant position?
The closing date for applications is November 26, 2025. We encourage you to apply promptly to be considered.
Q2: Is this a remote position, and what are the expected work hours?
Yes, this is a fully remote position. We are looking for candidates interested in either Part-time or Full-time work, with expected hours ranging from 32 to 40 per week.
Q3: What key software proficiencies are essential for this role?
Candidates must have expert-level proficiency in Microsoft Office Suite (especially Outlook), Microsoft Copilot, OneDrive, Teams, and QuickBooks.
Q4: What benefits does Clark Marten Photography offer?
We offer a competitive benefits package including 401(k), 401(k) matching, paid time off, and employee discounts.
